Posts tagged Microsoft Teams

Webinar Recording: Reimagining the Modern Workplace With Collaboration Technology

The COVID-19 pandemic has forced many organizations to allow employees to work from home and use collaboration technology to get work done. But the reimagining of the modern workplace was already underway, driven by the needs of employees and the capabilities of solutions like Microsoft Teams.

The goal of the reimagined workplace is to give employees areas – huddle rooms, meeting spaces, and boardrooms – that can easily connect with the remote workforce. That way, employees can determine whether to work in the office or at home depending on what they’re most comfortable with, while being equally efficient in both locations.

Technology is where it starts. In this AVI-SPL and Microsoft webinar, you’ll learn how to outfit different spaces in the office with the technology that creates a flexible workplace that empowers people to be productive and efficient. Experts from Microsoft and AVI-SPL will share their insights into:

  • Statistics on the rise of collaboration in the workplace and changes in the workforce
  • Why remote work integration is a crucial aspect of collaboration spaces in the office
  • The value Microsoft Teams and Surface Hub 2S brings to your collaboration efforts
  • How AVI-SPL delivers and supports the Microsoft experience in your meeting spaces

Get the recording for “Reimagining the Modern Workplace With Collaboration Technology” >

Higher Ed Collaboration Tech: Positive Effects of the COVID-19 Response

Now that educators and students have worked from home for a few months, the focus is shifting to planning for summer and fall semesters. Some colleges like Boston, Purdue, and Brown Universities, discussed plans to carefully reopen this fall, while others have delayed welcoming students back to campus until 2021. Many organizations are also taking a “wait and see” approach until at least June 2020 before choosing a back-to-campus date.

Regardless of the opening date, social distancing and full-time online learning will be long-term, if not permanent, solutions that began as responses to COVID-19. After making the best of a sudden, fully-remote learning experience, administrators can now reassess their digital classroom needs. You can evaluate technology for continued use to deliver effective online education. Here’s a look at how new and upgraded collaboration solutions launched during the COVID-19 response can produce positive long-term effects.

Summer bridging

Schools and students that had a learning curve, or still need to deliver interactive classes such as labs, may need to play catch-up. The summer semester could be used to bridge this gap to prepare students for the fall semester. Educators may return to campus over the summer months, using collaboration technology solutions such as lecture capture carts to deliver digital classes to remote students. Helping online learners stay current with coursework can help retain students into the fall semester. 

Remote collaboration solutions move on campus

The time spent learning to use new collaboration software at home can produce a return when your students are back on campus as well. Implemented solutions such as Microsoft Teams can:

  • Augment in-person classes by facilitating communication, group projects, and class assignments
  • Increase student participation beyond classroom hours
  • Save time for teachers and students with online delivery of assignments, class notes, and research papers
  • Allow students to work together anytime, anywhere, even when social distancing requirements keep them from gathering in groups

Here’s a video that shares Microsoft Teams best practices for educators:

Upgraded Collaboration Tech Cleaning and Sanitizing Processes

COVID-19 made us aware of how much we touch things like our phones, remote controls, and touch screens. Part of the pandemic response was for everyone to upgrade their cleaning habits. Deep cleaning and sanitizing routines should extend to shared collaboration tech in classrooms and conference spaces too. Check out detailed cleaning tips from AVI-SPL and device manufacturers in this blog.

Communicating your new cleaning regimen to new and returning students can help them feel more at ease when visiting or moving into dorms.

Enhance Existing Online Learning Programs

Many schools offered online learning programs before COVID-19. Lessons learned from suddenly delivering every class online can be used to enhance legacy virtual programs. Several solutions and apps may have been used to deliver courses immediately. Take the time now to review feedback from educators and students.

Discuss what worked well, and which solutions posed the most challenges. Create a list of technology best practices and roll them out across your online learning curriculum.

Boost fiscal recovery

COVID-19’s financial toll on higher ed organizations is estimated in millions of dollars per school. Consider that leveraging collaboration tech to offer additional virtual classes could play a role in colleges’ economic recovery. If your school hasn’t explored offering full-time online degree programs, consider doing it now. Online classes expand enrollment options for more students since:

  • Geography is no longer a barrier to attend classes
  • Online learning is often a more affordable option than living on campus
  • Virtual courses offer scheduling flexibility, which helps working students, and those with families, attend more classes

Accept international students now

International students can benefit from your virtual classrooms too. Students traveling from abroad to move on campuses this fall could face challenges if embassies and consulates remain closed for an extended period, or your school will not reopen this year.

Instead of losing these students and tuition revenue, open your virtual classrooms as a temporary solution. Online courses could bridge the gap between the start of the semester, and the point when students from other countries can safely join school populations.

Next Steps

While the financial toll is extensive, and students lost the intimate experience of living and attending classes on campus, online learning solutions have allowed colleges to deliver quality education during these unprecedented times. Leverage the investment your school made in online learning. Review ongoing virtual classroom opportunities to drive additional enrollment and revenue now.

Don’t forget, the AVI-SPL team is here to help if you need assistance evaluating or upgrading your online learning collaboration tech. Contact us online or call your local office.

How to Use Custom Virtual Backgrounds in Microsoft Teams

Microsoft Teams recently rolled out an option to use virtual backgrounds during virtual meetings. You’ll see several images you can add to your screen. Right now, you can’t add a custom image from the meeting screen, but there is a way to add personalized background options. 

Why use virtual backgrounds in Microsoft Teams?

While virtual backgrounds are fun to use, there are some practical benefits to hiding your home workspace too. Join me as I chat with a few of my team members who share why they use this tool.

How to hide your home workspace during virtual meetings

Watch the short video to see how to:

  • blur your background
  • use backgrounds supplied by Microsoft Teams
  • upload custom backgrounds
  • turn the virtual background off

Stay tuned until the end of the video. I share another tool I found online that enhances my virtual presence in every online meeting.

Jump to 2:40 to go directly to the how-to section.

If you need help setting up Microsoft Teams for your remote staff, contact us or call your local AVI-SPL office.

Webinar Recording: Preparing Your Meeting Rooms for the Teams Experience

The growing popularity of Microsoft Teams is a testament to our need to collaborate efficiently in real and virtual spaces. Poorly designed rooms undermine the collaboration culture. The user experience has to be consistent across the spectrum of spaces, from huddle spaces to lecture theaters.

Sneak preview:

During this webinar, Chris Fitzsimmons, product marketing manager for Biamp, looks at ways you can bring the Microsoft Teams experience into a variety of meeting spaces. Download this recording and you’ll learn about:

  • The difference between Microsoft Teams and Microsoft Teams Rooms 
  • AV best practices (with a focus on the importance of audio quality)
  • Microsoft-certified solutions from Biamp and how they improve the collaboration experience

Fitzsimmons also addresses audience questions on topics like network security and the features of Biamp solutions.

Here’s a short preview from this Biamp event that emphasizes the importance of audio to successful meetings:

Find out more of Fitzsimmons’ advice for creating an engaging collaboration experience in a variety of meeting spaces.

Get the recording for “Preparing Your Meeting Rooms for the Teams Experience” >

Microsoft Teams and Surface Hub 2S: Collaboration Tools for Today and Tomorrow

Today, nearly five million people in the U.S. are working remotely. Well before the coronavirus disrupted work as we know it, we were being told that remote work was an essential part of doing our jobs and that remote workers would dominate the workforce. The proliferation of remote work articles popping up in the wake of COVID-19 have made this an even more salient feature of our work lives. Millions of people around the world have had to adjust to a new way of working — a way that requires them to be at home but perform as if they were in the office. 

One of the tools getting high-profile coverage is Microsoft Teams. Whether I’m in the office or working from home, I use Teams many times a day. It’s how colleagues chat me up with ideas and suggestions. It’s how I share editable documents that a specific work group can view and edit. It’s where I can scroll through a conversation to refresh my memory about where we left off a certain project or deliverable. And it’s where I attend video meetings with colleagues to brainstorm, share ideas, and get work done in real time. Let’s look in greater detail at how Microsoft Teams helps me — and can help you — work from home and anywhere else.

How to Work Remotely With Microsoft Teams

For the past couple of weeks, Microsoft Teams has taken on more prominence and importance as my colleagues and I work outside the office. Working remotely doesn’t have much meaning or benefit unless we’re being productive. And Microsoft Teams is supporting that productivity. Since so much of the work we produce is the result of collaboration, it’s easy to see why Microsoft calls Teams its “hub for teamwork.” You could click a link and see the kind of features and capabilities it offers. But for me — I hope for you as well — the best way to share what Microsoft Teams can do is to speak from experience.

Like you, I work on a lot of projects that involve collaboration with a wide range of colleagues. Within Microsoft Teams, I can create (or be added to) a group that is named for a particular project. For example, we formed one project to gather content for our forthcoming podcast. Within these dedicated virtual spaces, we can add files that anyone can edit and download. We also added a section for conversation topics. To those topics we can attach our names and notes so that we know who has responsibility for recruiting guests and scheduling their appearances. It’s a great way for me to remind myself what I’ve done, still have to do, and my deadline. 

Another great reminder is the Posts tab, which includes the typed chats we’ve had about a topic. I frequently reference these conversations if I need to refresh my memory about what was discussed so that I know to work on a task or follow up with someone about theirs. This persistent chat is visual proof of our brainstorming, questions we’ve asked and answered, and announcements we’ve made to each other.

And speaking of visuals: It’s easy to jump into a video call with anyone in my contact list, which includes everyone in the company and anyone that I add. Once in a call, I’m two clicks away from recording the session, an essential tool when I’m interviewing a partner for one of AVI-SPL’s white papers. For most of these meetings, at least one attendee needs to share their content in the Teams window for all to see and understand. Another great feature: how easy it is schedule a Teams meeting from Outlook. I can schedule meetings from within the Microsoft Teams window, but I’m a creature of habit and I’m used to using the Outlook calendar. Whichever way you prefer, know that Teams accommodates your work style.

It’s worth noting that I’ve used only a fraction of Microsoft Teams’ capabilities. There’s plenty of apps that you may find helpful to support your work style or needs, including Stream, Wiki, OneNote, and a host of other built-in Office 365 applications.

I know I’ve given only a taste of what Microsoft Teams can do. Talk to one of AVI-SPL’s experts and you can ask about a host of other features like third-party solutions, the ability to integrate workflows, and the Teams developer platform that works with your business apps. If you choose, we can also take a deep dive with you into important benefits like security, manageability, and compliance, along with the room devices from our manufacturer partners that bring Microsoft Teams into the meeting space. With all I’ve shared, I’d be remiss to not include this overview of its key features:

  • Works across desktop, mobile, browser and a wide range of devices
  • A digital whiteboard (which I’ve never used til I started writing this post. It was a breeze to start.)
  • AI capabilities
  • Interoperability with other video systems
  • The features that ensure a quality audio and video experience
  • Actionable IT analytics

There’s much more to cover, but here’s the takeaway that I hope resonates with you: whatever industry you’re in, Microsoft Teams can improve your operations and processes when it comes to work and collaboration.

How to Be Productive in the Office With Surface Hub 2S

As we get back into the flow of on-site meetings and collaboration sessions, we’ll want to be in the same conference rooms and huddle spaces to connect with people who are in those areas or working from other locations. I don’t have the personal experience with Surface Hub 2S that I have with Microsoft Teams, but I’ve seen the demos — enough to know that it’s the kind of tool that you want in your office when it’s time for groups in and out of the workplace to get together on a shared, high-resolution canvas. And it’s not just any digital canvas, but one that has all the power of the Windows 10 operating system and has the great Microsoft Teams software built in. Going back to what I said earlier about the value of familiarity and comfort in the way we work: This is another way that Microsoft is delivering that kind of experience.

Surface Hub 2S is an interactive device that acts as a meeting platform, digital whiteboard, and so much more. Bring it into a conference room, huddle room or open area and you’ve created a space for teamwork. That includes the ability to use Microsoft Teams to collaborate with remote workers, replicating the great experience you’re used to from your PC. It also includes video conferencing so you can see your teammates while working on shared content in real time. Here are just a handful of the features that make the Surface Hub 2S so valuable:Surface Hub 2S image

  • 4K camera and 4K screen
  • Wireless content sharing
  • Microsoft Whiteboard
  • Window 10 OS
  • 50-inch display size
  • Cart or wall-mount installation

The Surface Hub 2S is the tool you’ll want to have to bring your remote teams together, work from anywhere in the office, and have an easy, fluid collaboration experience among the talent that drives your company’s success.

Talk to AVI-SPL’s Advocates About Microsoft Teams and Surface Hub 2S

If you’re new to Microsoft Teams or Surface Hub 2S, or you’re new to remote collaboration, there are experts at AVI-SPL who are ready to answer your questions and give you guidance. Whatever questions you have, ask them, as our representatives can discuss:

  • Product demos
  • How to migrate from Skype for Business to Microsoft Teams
  • Planning and designing an enterprise-wide Teams launch (including network assessment, device strategy and migration planning)
  • Microsoft Teams meeting-room configuration with certified devices (Crestron, Poly, Yealink, Logitech, and others)
  • Training and adoption services
  • Room system and device management
  • How Microsoft Teams can help your specific industry
  • Integrating the Surface Hub 2S into areas across your enterprise

It can seem like a lot to take in, but keep in mind that all of these features and benefits are meant to serve your clear goals: better team collaboration and a better way of organizing you and your teams’ work. I would venture that a lot of us are looking forward to the day we can get back into the office and have that in-person experience. But for those of us who are set up to collaborate from home, we know how easy it is to be just as productive and contribute just as much from wherever we choose to set up our personal devices. Our current circumstances will pass; what will remain is the freedom, flexibility, and support that tools like Microsoft Teams and Surface Hub 2S bring to our work lives.