Category AV in Meeting Spaces

Webinar Recording: Design Basics for the Audio-Enabled Conference Room

During “Design Basics for the Audio-Enabled Conference Room,” you’ll learn best practices for well-designed conference rooms and meeting spaces with exceptional audio. During this AVI-SPL-hosted webinar, Gino Sigismondi, associate director of technical support and training at Shure, explores topics including:

  • Benefits of high-quality audio in the conference room
  • How we measure speech quality
  • The three basic elements of the conference room
  • Phases of the room-design process
  • Microphone selection for video conferencing
  • Four ways to improve room audio performance

Sigismondi also offers examples of AV connection scenarios, microphone characteristics, and how different mic types respond to input.

Laurie Berg, director of services product management for AVI-SPL, explains the benefits of Symphony, the user experience application that supports an integrated collaboration workflow and helps manage and monitor your AV and UC estate, including Shure devices and the meeting rooms where they’re used.

Get the recording for “Design Basics for the Audio-Enabled Conference Room” >

About the presenter 

Gino Sigismondi, associate director of technical support and training at Shure, is a Chicago native and Shure Associate since 1997. In his time at Shure, Gino has been a member of Applications Engineering and managed the Technical Training and Systems Support departments, assisting Shure customers with choosing and using the company’s vast array of products. He’s the author of the Shure educational publications “Selection and Operation of Personal Monitors,” “Audio Systems Guide for Music Educators,” and “Selection and Operation of Audio Signal Processors.” Gino was recently awarded status as an “Adjunct Instructor” by InfoComm Academy.

The Four S’s Are Your Keys to Collaboration Success

You want your workplace to be more than a building where people are obliged to meet for at least eight hours a day. It should be a home where teams can share and build upon ideas that help your company grow. To create the spaces that inspire your workers, AVI-SPL follows the “four S’s”: simple, standardized, scalable and serviceable. Each of these guidelines work together to form the workspaces that help meet your organization’s desired outcomes. Below, we look at what each of these principles means, why they matter, and how they work together.

Simple, Standardized, Scalable, and Serviceable

Simple — Are you going to use a conference room where the technology is an obstacle course of complexity, unreliability, and frustration? If you’re inclined to use a collaboration space, you want to work with colleagues on a project, not wonder why you can’t get the interactive display to sync to your device.

To apply simplicity to a space doesn’t mean you’ve limited its capabilities. Rather, you’ve removed the complex barriers to using and benefiting from those capabilities. This is usually the meaning when you hear someone describe a technology system as “frictionless.” Starting a meeting is streamlined, so that you can quickly start the display, audio, video, presentation, and get the purpose of the meeting underway.

Standardized — Regardless of where you’re working from, the technology experience needs to be the same among similar rooms in all locations. An employee that knows how to use a collaboration room in his or her home office should be able to do the same in another regional office. Applying standards and best practices makes the experience simple for the end user. Some of our clients have room standards that AVI-SPL must deliver reliably and in a way that allows their organizations to grow.

If you’ve yet to settle upon standards, AVI-SPL can help develop and provide them through its Rapid Rooms and Smart Spaces. These are collaboration spaces of various types that have been preconfigured with essential collaboration tools for various group sizes.

Your regional requirements may mean substituting one solution for another based on product availability. AVI-SPL lets customers know how their budgets may fluctuate based on those regional preferences. Because we are aware of differences within the same company, our designers, programmers and integrators ensure that your room functionality is consistent across locations.

Scalable — A scalable set of solutions are easily repeatable from office to office. By keeping room solutions simple and standardized, we can quickly deploy your rooms so that your regional locations stay connected. As your company grows and adds more collaboration spaces and solutions, so does AVI-SPL’s support of those solutions and your user experience through our managed services.

Serviceable — AVI-SPL considers serviceability as a design element when developing standards for your rooms and technology systems. That’s because spaces that are easy to use should also be easy to support. We assess the network topology where the solutions are being deployed so that the IT stakeholders can deliver and support the solutions on a consistent basis.

Serviceability means IT and/or  your managed services provider can proactively resolve issues and acquire the analytics that provide business insights, like how often your collaboration spaces are being used, the quality of the experience, and the number of service tickets that were generated in a particular time frame. From the data analysis of those standardized rooms, your organization continues to adjust its standards and conference rooms, and improve the user experience.

We find that customers are demanding actionable business intelligence about their collaboration solutions. They want to know if their technology systems are delivering ROI by improving productivity and if they need to reconfigure their collaboration spaces. AVI-SPL’s Symphony managed services platform provides the analytics to let you know whether your systems are delivering their intended value.

Work With the Experts in the Collaborative Workplace Experience

By following the four S’s, AVI-SPL creates meaningful spaces and better workplace experiences. Contact AVI-SPL and let us know where we can help improve the business outcomes for your organization.  

Webinar Recording: Intersection of AV and ADA Compliance

Access this webcast for a look at the issues you’ll encounter with accessibility and ways you can ensure your AV technology complies with the Americans With Disabilities Act.

When technology solutions don’t follow compliance dictates, they have the potential to create more barriers. For example: a lectern where the AV controls are not accessible to people in wheelchairs or a display that sticks out too far from the wall and becomes a hazard for those with sight disabilities.

In this AVI-SPL webinar, Legrand | AV’s Kathryn Gaskell and Karen Smidt discuss a few sections of the ADA (American With Disabilities Act) most relevant to AV, including:

  • Reach Ranges (section 308)
  • Operable Parts (sections 205 and 209)
  • Protruding Objects (sections 204 and 307)

You’ll gain an understanding of the AV challenges inherent in each section, and learn solutions for creating a more inclusive environment.

Get the recording for “The Intersection of AV Technology and the ADA: Challenges and Solutions” >

About the presenters

Kathryn Gaskell
Director of Product Management – Chief Brand
Legrand | AV
 
Kathryn has worked at Legrand | AV for six years, leading product management for the Chief brand. Her efforts have led to the development of industry-leading display mounting solutions for education and corporate environments, digital signage applications and more. Her interest in ADA was spiked by frequent questions from customers, and a desire to solve their accessibility challenges with practical, well-designed solutions.
 
Karen Smidt
Director of Marketing – Commercial Brands
Legrand | AV
 
Karen began working at Legrand | AV 13 years ago and is currently leading the commercial marketing team in their efforts to provide useful, educational content to our customers and end users. Working with Kathryn to better understand customer questions around ADA, she has developed educational resources to help explain and solve many of the challenges at the intersection of AV and accessibility. 

How to Design Huddle Rooms for Your Organization

Today’s workers want the ability to collaborate from any location, anytime. Impromptu meetings — whether face to face or via video conferencing — is the new normal for today’s workforce.

While there’s still a need for large meetings in formal conference rooms, many employees are choosing huddle spaces to collaborate and share ideas. Rising real estate costs are also motivating companies to provide spaces that can accommodate small groups of people and connect them with colleagues around the world.

When equipped with the right audio, video, conferencing, sharing, and scheduling capabilities, modern huddle spaces can significantly increase work efficiency and improve productivity. 

In the HARMAN Huddle Space Design Guide, you will learn about topics like:

  • Why dedicated meeting spaces are ideal for group collaboration
  • Rooms designed for inspiration and productivity
  • How to show everyone on a video call
  • Tools that improve the audio experience
  • One-click meeting start
  • Easy document access
  • Room scheduling

To learn more about how you can create inspiring huddle spaces that people will want to use, complete the form in the link below to download the design guide.

Download the HARMAN Huddle Space Design Guide >

Four Reasons Your Workplace Needs Huddle Rooms

With huddle rooms in the workplace, you can promote productivity and teamwork in your organization.  A new AVI-SPL paper looks at issues to consider so that you have huddle rooms that people want to use.

As you work with a partner like AVI-SPL to design, create and deploy your huddle rooms, you can start to gain the support of your stakeholders by making the case that having these flexible collaboration spaces will increase productivity by making it easier to people to work together on demand. Let’s briefly consider what the huddle room is, and then we’ll continue with why it’s important to organizations that want to be part of the future of work.

What Is a Huddle Room?

Think of the huddle room (or huddle space), as an area where people gather to do more than meet; they want to get work done. A huddle room has collaboration technology that allows a group of about 2-5 to gather around a small workstation and work together on content that can share from their personal devices. Technology systems usually include:

These assets make the huddle room much more than a small meeting space. It’s an area equipped for collaborative activities where people can work productively with one another.

Why Your Workplace Needs Huddle Rooms

  1. Collaborate right now.  Maybe your team is about to make a presentation or deliver a training session. You might have just left a meeting and a few members from that group need to work out their deliverables. Or you have colleagues at a remote location who need to share ideas. The huddle room is an ideal spot for team members to get together before an event, review and edit content, and share get the input of team members who’ve connected by video.
  2. People need a space for brainstorming. Doesn’t it seem like the meeting after the meeting is where the real productivity happens? Smaller working groups can use huddle rooms to assess their tasks, consider different plans of attack, and start to offer ideas to the group for further refinement. Connect by video to customers, clients, and colleagues, and your huddle room is a hub of productivity.
  3. Collaborative sessions are more frequent than meetings. Meetings are about sharing updates and assigning tasks. But as mentioned above, the huddle room is where the real work gets done. You’ll have more huddle rooms than conference rooms or training areas, and that’s OK because they take up less space than either.
  4. It’s better together. Your coworkers can complete their assignments faster when the work in teams. Tasks in a project may be dependent on one another, so collaborating face to face can help sort out what others need and expect.

Now that you know why the huddle room is a valuable asset, take a look at our guide to creating huddle rooms that people will use and deliver the benefits you expect.  You’ll learn:

  • How much huddle rooms cost
  • Figuring out how many huddle rooms you need
  • Examples of companies that are using huddle rooms

Get your copy of “How to Create Inspiring, Collaborative Huddle Rooms” >