Today, nearly five million people in the U.S. are working remotely. Well before the coronavirus disrupted work as we know it, we were being told that remote work was an essential part of doing our jobs and that remote workers would dominate the workforce. The proliferation of remote work articles popping up in the wake of COVID-19 have made this an even more salient feature of our work lives. Millions of people around the world have had to adjust to a new way of working — a way that requires them to be at home but perform as if they were in the office.
One of the tools getting high-profile coverage is Microsoft Teams. Whether I’m in the office or working from home, I use Teams many times a day. It’s how colleagues chat me up with ideas and suggestions. It’s how I share editable documents that a specific work group can view and edit. It’s where I can scroll through a conversation to refresh my memory about where we left off a certain project or deliverable. And it’s where I attend video meetings with colleagues to brainstorm, share ideas, and get work done in real time. Let’s look in greater detail at how Microsoft Teams helps me — and can help you — work from home and anywhere else.
How to Work Remotely With Microsoft Teams
For the past couple of weeks, Microsoft Teams has taken on more prominence and importance as my colleagues and I work outside the office. Working remotely doesn’t have much meaning or benefit unless we’re being productive. And Microsoft Teams is supporting that productivity. Since so much of the work we produce is the result of collaboration, it’s easy to see why Microsoft calls Teams its “hub for teamwork.” You could click a link and see the kind of features and capabilities it offers. But for me — I hope for you as well — the best way to share what Microsoft Teams can do is to speak from experience.
Like you, I work on a lot of projects that involve collaboration with a wide range of colleagues. Within Microsoft Teams, I can create (or be added to) a group that is named for a particular project. For example, we formed one project to gather content for our forthcoming podcast. Within these dedicated virtual spaces, we can add files that anyone can edit and download. We also added a section for conversation topics. To those topics we can attach our names and notes so that we know who has responsibility for recruiting guests and scheduling their appearances. It’s a great way for me to remind myself what I’ve done, still have to do, and my deadline.
Another great reminder is the Posts tab, which includes the typed chats we’ve had about a topic. I frequently reference these conversations if I need to refresh my memory about what was discussed so that I know to work on a task or follow up with someone about theirs. This persistent chat is visual proof of our brainstorming, questions we’ve asked and answered, and announcements we’ve made to each other.
And speaking of visuals: It’s easy to jump into a video call with anyone in my contact list, which includes everyone in the company and anyone that I add. Once in a call, I’m two clicks away from recording the session, an essential tool when I’m interviewing a partner for one of AVI-SPL’s white papers. For most of these meetings, at least one attendee needs to share their content in the Teams window for all to see and understand. Another great feature: how easy it is schedule a Teams meeting from Outlook. I can schedule meetings from within the Microsoft Teams window, but I’m a creature of habit and I’m used to using the Outlook calendar. Whichever way you prefer, know that Teams accommodates your work style.
It’s worth noting that I’ve used only a fraction of Microsoft Teams’ capabilities. There’s plenty of apps that you may find helpful to support your work style or needs, including Stream, Wiki, OneNote, and a host of other built-in Office 365 applications.
I know I’ve given only a taste of what Microsoft Teams can do. Talk to one of AVI-SPL’s experts and you can ask about a host of other features like third-party solutions, the ability to integrate workflows, and the Teams developer platform that works with your business apps. If you choose, we can also take a deep dive with you into important benefits like security, manageability, and compliance, along with the room devices from our manufacturer partners that bring Microsoft Teams into the meeting space. With all I’ve shared, I’d be remiss to not include this overview of its key features:
- Works across desktop, mobile, browser and a wide range of devices
- A digital whiteboard (which I’ve never used til I started writing this post. It was a breeze to start.)
- AI capabilities
- Interoperability with other video systems
- The features that ensure a quality audio and video experience
- Actionable IT analytics
There’s much more to cover, but here’s the takeaway that I hope resonates with you: whatever industry you’re in, Microsoft Teams can improve your operations and processes when it comes to work and collaboration.
How to Be Productive in the Office With Surface Hub 2S
As we get back into the flow of on-site meetings and collaboration sessions, we’ll want to be in the same conference rooms and huddle spaces to connect with people who are in those areas or working from other locations. I don’t have the personal experience with Surface Hub 2S that I have with Microsoft Teams, but I’ve seen the demos — enough to know that it’s the kind of tool that you want in your office when it’s time for groups in and out of the workplace to get together on a shared, high-resolution canvas. And it’s not just any digital canvas, but one that has all the power of the Windows 10 operating system and has the great Microsoft Teams software built in. Going back to what I said earlier about the value of familiarity and comfort in the way we work: This is another way that Microsoft is delivering that kind of experience.
Surface Hub 2S is an interactive device that acts as a meeting platform, digital whiteboard, and so much more. Bring it into a conference room, huddle room or open area and you’ve created a space for teamwork. That includes the ability to use Microsoft Teams to collaborate with remote workers, replicating the great experience you’re used to from your PC. It also includes video conferencing so you can see your teammates while working on shared content in real time. Here are just a handful of the features that make the Surface Hub 2S so valuable:
- 4K camera and 4K screen
- Wireless content sharing
- Microsoft Whiteboard
- Window 10 OS
- 50-inch display size
- Cart or wall-mount installation
The Surface Hub 2S is the tool you’ll want to have to bring your remote teams together, work from anywhere in the office, and have an easy, fluid collaboration experience among the talent that drives your company’s success.
Talk to AVI-SPL’s Advocates About Microsoft Teams and Surface Hub 2S
If you’re new to Microsoft Teams or Surface Hub 2S, or you’re new to remote collaboration, there are experts at AVI-SPL who are ready to answer your questions and give you guidance. Whatever questions you have, ask them, as our representatives can discuss:
- Product demos
- How to migrate from Skype for Business to Microsoft Teams
- Planning and designing an enterprise-wide Teams launch (including network assessment, device strategy and migration planning)
- Microsoft Teams meeting-room configuration with certified devices (Crestron, Poly, Yealink, Logitech, and others)
- Training and adoption services
- Room system and device management
- How Microsoft Teams can help your specific industry
- Integrating the Surface Hub 2S into areas across your enterprise
It can seem like a lot to take in, but keep in mind that all of these features and benefits are meant to serve your clear goals: better team collaboration and a better way of organizing you and your teams’ work. I would venture that a lot of us are looking forward to the day we can get back into the office and have that in-person experience. But for those of us who are set up to collaborate from home, we know how easy it is to be just as productive and contribute just as much from wherever we choose to set up our personal devices. Our current circumstances will pass; what will remain is the freedom, flexibility, and support that tools like Microsoft Teams and Surface Hub 2S bring to our work lives.